Executive Assistant



EverStaff is seeking an Executive Assistant for a reputable home-building company in the Orlando area!
Direct Hire Opportunity!
Fulltime<span style="font-family:Calibri;">; Monday through Friday schedule 8 am to 5 pm schedule
  • Work directly with the manager, departments, and occasionally support other team members
  • Assist owners in prioritizing their workload
  • Handle to completion complex and detailed operational tasks with minimal direction while providing progress updates regularly
  • Review, prepare and organize complex business documents for owner’s approval and signature
  • Store, file, and retrieve documents and reports as and when needed
  • Perform general office administrative and clerical duties as and when needed
  • Take and distribute meeting minutes including assigned action items to appropriate parties then follow up on prioritized open items until resolved
  • Proofread, edit, and distribute written communications to staff and clients in a timely and professional manner
  • Serve as the first point of contact for in-person office guests
  • Run outside errands to assist the owners' schedule as and when needed 
  • Excellent verbal and written communication skills; including proofreading and grammar
  • Ability to plan, organize, and prioritize tasks with conflicting deadlines
  • Ability to ask the right questions to the right people to find the right answers as quickly as possible
  • Proficient with Airtable and Samsara (would be a plus)
  • Knowledge of residential construction terminology (would be a plus)
  • Knowledge of residential permitting process (would be a plus)
  • Multilingual language skills (would be a plus)
  • Attention to detail is a core attribute 
  • Administrative/Professional Office Role (4 years of experience required)
  • Proficient with Word, Excel, Outlook, Adobe Acrobat, and Google Business Applications (Drive, Sheets, Docs), ability to learn and apply new software and technologies is required.
  • Valid driver's license and insurable driving record
  • Bachelor’s Degree in relevant field (Required)
Qualified candidates should submit their resume and cover letter for immediate consideration.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law.
EverStaff is an equal opportunity employer (M/F/D/V/SO/GI)