Everstaff
We are seeking a highly organized and proactive Executive Assistant for our client in Perry! You will provide comprehensive administrative support to the CEO, ensuring smooth operations and facilitating effective communication.
Responsibilities:
- Coordinate and manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Anticipate scheduling conflicts and proactively resolve them.
- Prepare meeting agendas, materials, and ensure timely distribution.
- Communication and Correspondence:
- Screen and prioritize incoming calls, emails, and other forms of communication for executives.
- Draft, edit, and proofread emails, reports, presentations, and other documents as required.
- Facilitate internal and external communication, ensuring timely and accurate dissemination of information.
- Organize and coordinate meetings, conferences, and special events, including logistics, agenda preparation, and attendee management.
- Take meeting minutes, track action items, and follow up on outstanding tasks.
- Make travel arrangements, including flights, accommodations, and ground transportation, for executives and visiting clients.
- Process expense reports and reconcile credit card statements in a timely manner.
- Maintain and update confidential records, files, and databases.
- Conduct research, gather data, and prepare reports or presentations as requested.
- Build and maintain strong working relationships with internal teams, external stakeholders, and clients.
- Serve as a point of contact for executive inquiries and requests, providing excellent customer service.
- Assist with special projects, initiatives, and other tasks as assigned by executives.
Requirements:
- Bachelor's degree in business administration, communications, or a related field (preferred).
- Proven experience as an executive assistant or similar role, supporting C-level executives or senior management.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Exceptional verbal and written communication skills, with keen attention to detail.
- Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management systems.
- Strong interpersonal skills, with the ability to maintain professionalism, confidentiality, and discretion.
- Proactive problem-solving and decision-making abilities.
- Flexibility and adaptability to changing priorities and requirements.
- Ability to work independently with minimal supervision while also being a collaborative team player.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law.
EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).